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A signed stand reservation form received by our office is required to reserve your stand space and this constitutes acceptance of our terms and conditions. Following our receipt of a signed stand reservation form, an invoice for the total value of the stand will be issued. A holding deposit of 10% of this amount is required within 14 days of the invoice being issued. If this is not received by Baird Publications within this time your reserved stand will be released for re-sale. Baird Publications should receive a further 40% of the total invoice by 12 weeks prior to the exhibition. If this is not received by Baird Publications within this time your reserved stand will be released for re-sale and your deposit forfeited. If a stand reservation is made within 12 weeks of the exhibition date 50% of the total value of the invoice must be forwarded to Baird Publications within 14 days of our invoice being issued to confirm your reservation. If this is not received by Baird Publications within this time your reserved stand will be released for re-sale. Final payment of 50% of the total invoice is due 6 weeks prior to the exhibition date. 1. Confirmation of stand reservations will be sent by fax as soon as practicable. The Organisers' decision on site availability and selection will be final. 2. The Organisers reserve the right to make such changes in site location and other details as they consider necessary to serve the best interests of the exhibition as a whole. 3. Stand construction will be undertaken by local labour provided by the main contractor. However, suitably qualified personnel in the full time employment of the exhibitor may assist in the erection of the stand and exhibits. 4. Sub-letting – No exhibitor shall be entitled to sub-let the whole or any part of the site allocated to him, without the permission of the Organisers. Through agreement with the Venue Management no hospitality suite or similar rooms on the premises will be let to any company, other than those taking part in the Exhibition as exhibitors, without the permission of the Organisers. 5. Protection – The exhibitor agrees to protect, save, and keep the Organisers forever harmless from any damages or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitor. 6. These terms and conditions are taken in conjunction with the Rules and Regulations of the Exhibition sent to every contracted exhibitor prior to the exhibition. 7. Insurance – All exhibitors must provide evidence that they are insured for public liability to the extent of US$5 million. CANCELLATION POLICY i). Exhibitors cancelling space 12 weeks or more prior to the exhibition will forfeit their 10% deposit. ii). Cancellations received from exhibitors 6 – 12 weeks prior to the exhibition will forfeit 50% of the total stand value. iii). Any exhibitor cancelling within 6 weeks of the commencement of the exhibition will forefeit the full amount of the stand value. vi). Exhibitors will be liable for any outstanding funds due to the exhibition organisers as per the terms and conditions stated herewith. All payments must be made direct to Baird Publications Pty Ltd. Contact us to pay by credit card, or for direct deposits, our bank details are as follows:– Account name: BAIRD PUBLICATIONS Pty Ltd BSB: 083 347 Account number: 52515 5216 Bank: NATIONAL AUSTRALIA BANK, SOUTH MELBOURNE, VICTORIA 3205, AUSTRALIA |
